9330 Lyndon B Johnson FWY, Dallas, TX 75243
Ph:
877-344-4017 | Fax: 877-208-4383
Email: info@centmax.com
This
Healthcare Staffing Agreement together with the Exhibit(s) attached hereto
(collectively, the “Agreement”) is entered into as of effective
Date”), by and between the undersigned healthcare facility (“Client”) and
Centmax Medical Consultants, Inc a Texas Corporation and/or Centmax Medical
Staffing (collectively the
“Agency”) for the purpose of
providing registered and licensed nurses and other healthcare professionals
(“Contractors”) for temporary professional services at Client’s facility(ies).
1.
DESCRIPTION OF SERVICES. Agency will use its best
efforts to recruit qualified Contractors to staff Client’s facility(ies) from
Agency and/or Agency’s affiliate company,
Centmax Medical Staffing, a Texas
Corporation, in accordance with Client’s specifications. The one or more
attached Exhibit(s) (“Exhibit(s)”) set forth the specific healthcare
professional job descriptions and/or services to be furnished by Agency for
Client’s facility(ies), together with current fees for such healthcare
professionals and/or such services and other terms specific to
Client’s needs. Client
represents, warrants and covenants that it (i) has obtained and will keep
current all licenses, permits and authorizations necessary to conduct its
business and to utilize the Contractors in accordance with all applicable laws,
rules and regulations, and (ii) shall provide and be responsible for all
oversight of Contractors in connection with the temporary professional services
provided by Contractors for Client.
2.
AGENCY RESPONSIBILITIES.
A.
Upon request by Client, Agency shall assign such
Contractors as are available for Client’s staffing request(s). Agency will use
its best efforts to match the skills and experience levels of its Contractors to the specific needs of
the Client’s staffing request(s).
B.
Agency shall maintain and provide to Client upon
request a worker file on each of its
Contractors, containing the following:
1.
Copy of current license, registration or certification, verified with
appropriate agency.
2.
Two current or recent work references.
3.
Hepatitis B Inoculation or declination.
4.
Current negative TB test.
5.
Copy of current CPR certification.
6.
HIPAA Documentation.
7.
Relias Tests/Checklists based on license.
a.
CNA's: Substance Abuse in the Workplace, Abuse: Child,
Elder, Intimate Partner, OSHA Module, HIPAA, CNA checklist, Hospice And
Palliative CNA checklist and the
Geriatric/LTC checklist
b.
LPN's: Substance Abuse in the Workplace, Abuse: Child,
Elder, Intimate Partner, OSHA Module, HIPAA,
Geriatric/LTC checklist, Hospice
And Palliative CNA and
the LPN/LVN Competency checklist
c.
RN's: Substance Abuse in the Workplace, Abuse: Child,
Elder, Intimate Partner, OSHA
Module, HIPAA, Hospice And Palliative RN and the Geriatric/LTC checklist
C.
Agency shall further provide upon request credentials
required by Client to comply with
government surveys, requirements and laws. 1
D.
Agency does not at any time guarantee that all staffing requests will
be filled. Agency will notify Client of any Contractor call off and will
attempt to replace the call off if requested by the Client.
3.
CLIENT RESPONSIBILITIES.
A. Client agrees that all Contractors
provided through Agency, its affiliate or other authorized agencies and
accepted by Client, regardless of source of referral, are contracted through Agency and subject to the terms and
conditions of this Agreement. Client will take no steps to recruit as its own
employee or contractor those Contractors thus provided by Agency during the
term of this agreement. Client acknowledges that Agency is not an employment
agency and that its Contractors are assigned to Client to render temporary
services and are not assigned to become employed by the Client. If Client does
hire an Agency Contractor that has provided services to Client through Agency
within one hundred eighty (180) days of the hire date by Client, Client agrees
to compensate Agency for loss of that Contractor through payment of the
following compensatory fees: a one-time payment of $7,500 for CNA, $11,500 for
LPN and $15,500 for RN, or other arrangements as agreed to in a writing signed
by Agency.
B. Client shall provide
sufficient information about the specific staffing request needs to Agency so that Agency can match the
skills and experience of its Contractors to meet those needs. Client will
orient Contractors to Client’s facility and its rules and regulations,
including the physical layout, and equipment on any unit to which such
Contractors are assigned. Client shall be solely responsible for all
supervision and management of the Contractors while performing services for Client. Client shall utilize assigned
Contractors only for the specific need requested, unless facility, Agency and
the Contractor agree to a change in duties. Client staffing supervisors will
assist Agency, on a continuing basis, with evaluation of Agency Contractors by
providing performance information. Client shall allow Agency Contractors (on
their own time) to attend appropriate facility staff development programs.
C. Client will immediately
notify Agency of any problems regarding an Agency Contractor. Client will make
available to Agency copies of all documentation concerning all problems or
incidents in which Agency Contractors are involved. If, in the sole discretion
of the Client, any Contractor
provided by Agency is deemed by Client to be incompetent, negligent, or has
engaged in misconduct, Client may require such person to leave its premises and
shall inform Agency of this action immediately. Client’s obligation to
compensate Agency for such Contractor’s services shall be limited up to the
time of termination of services and Client shall have no further obligation
with respect to such Contractor assignment. Agency shall seek a replacement for
such Contractor upon request by Client.
5.
INVOICING. Invoices will be rendered weekly and
delivered via email or a web-based application and Client and Agency shall
cooperate to allow Client to obtain invoices in such manner. Payment by Client
shall be due upon receipt of the invoice date and shall be paid by check or
EFT. Credit card payments shall not be permitted without Agency’s written
consent, which may be withheld in its sole discretion. Cancellations by Client
with less than 2 hours notice will be
billed for 4 hours. All invoices are due to be paid upon receipt. If Agency
does not receive payment within 10 days, Client will be given a 5 day grace
period and then will incur a 10% delinquent account fee and a $25 daily late
fee until the invoice is paid in full. Information appearing on any invoice
shall be deemed accurate and affirmed by Client unless Client notifies Agency
in writing, specifying the particular error(s), omission(s) or objection(s)
within 45 days of the invoice date. Failure to notify Agency within that time
shall constitute a waiver by Client of any objection thereto. Client will be
billed a minimum of 8 hours for all shifts.
6.
GOVERNMENT MANDATED COST INCREASES. If at any time during the term of
this Agreement, Agency is required to increase its employees’ compensation
(such as an increase in minimum wage rates or mandatory benefits requirement),
or incurs an increase in its compensation costs as a direct result of any law,
determination, order or action by a governmental
authority or government insurance benefit program, Client agrees that Agency may increase the bill rates
proportionately so as to place Agency in the same position it was in prior to
such law, determination, order or action. Client shall pay such increased bill
rates upon Agency’s provision of thirty (30) days prior notice of such increase.
8. EQUAL EMPLOYMENT OPPORTUNITY POLICY. Both parties acknowledge that they are equal opportunity employers and agree that they do not and will not discriminate against, harass, or retaliate against any employee or job applicant on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other status or condition protected by applicable federal, state or local laws. Client will promptly investigate allegations of discrimination, harassment and retaliation and will report to Agency any suspected discrimination, harassment and/or retaliation either by or against Contractors immediately. Client shall indemnify Agency for all costs, liabilities or losses associated with defending any charge, complaint, claim, cause of action or suit (hereinafter collectively referred to as "claim(s)") by (i) any governmental or administrative agency and/or (ii) any Contractor or anyone acting on his/her behalf, in which Client's action/inaction has given rise to, in whole or in part, the underlying claim. This may include, but is not limited to, claims for breach of contract, defamation, invasion of privacy, intentional or negligent infliction of emotional distress, wrongful discharge, discrimination, harassment, retaliation, or violation of any federal, state or other governmental statute or regulation.
9.
INSURANCE AND SAFETY LAWS. Each party, during the term
of this Agreement, shall maintain general liability and professional liability
insurance coverage for all of its acts and omission in the provision of the designated services with
limits of not less than $1,000,000 per occurrence and $3,000,000 aggregate. At
Client's request, Agency will provide certificates evidencing its worker's
compensation, general liability and professional liability insurance coverage. Client
accepts responsibility for compliance with all relevant safety and health laws
and regulations during the period of a Contractor's assignment under Client's
supervision, including but not limited to HIPAA regulations. Client will
provide each Contractor with all necessary site-specific training, orientation,
equipment and evaluations required by federal, state or local occupational
safety laws or rules, for members of Client's workforce. Further, Client will
only assign Contractors to work in the unit areas in which they are
professionally qualified and oriented to work. In the event of any actual or
threatened claim arising out of or relating to the acts or omissions of a
Contractor, Client shall provide Agency written notice of such claim immediately
and, in no event more than thirty (30) days after Client knew, or reasonably
should have known, of such claim.
11. INDEMNIFICATION.
A. Each party agrees to indemnify and hold the other, including a party’s directors, officers, managers, agents, employees and contractors, harmless from all claims, suits, judgements and demands arising from a party’s material breach of this Agreement or its negligent and/or intentional acts and omissions in the performance of the duties prescribed by this Agreement.
B. Each party shall provide the other immediate written notice of any claim, suit or demand which may be subject to these indemnification provisions. The provisions of this and Section 13 shall survive the termination of this Agreement.
12.
NOTICES. All notices, demands, requests or other
instruments that may be or are required to be given hereunder (“Notices”) shall
be in writing and sent to the addresses set forth below by hand delivery, first
class, certified mail – return receipt requested or via overnight courier,
postage prepaid. Invoices and billing items for Client shall be sent to the
email address or web- based application designated by Client or sent to the
address set forth below. Either party may from time to time add or change its
notice designation above in a writing given to the other party.
13. ENTIRE AGREEMENT; ATTORNEYS’ FEES; GOVERNING LAW. This Agreement (including the Exhibit(s)) contains the entire agreement between the parties and supersedes all prior oral and written agreements, understandings, commitments and practices between the parties. No amendments to this Agreement may be made except by written mutual agreement of the parties. In the event that any action is brought to enforce or interpret this Agreement or any part thereof, the prevailing party shall recover its costs and reasonable attorneys’ fees in bringing such action. In the event of non-payment by Client, Client shall pay all costs and fees incurred by Agency in collecting delinquent amounts, including collection agency fees and reasonable attorneys’ fees and costs. This Agreement shall be governed by and construed in accordance with the laws of the State of Texas without regard to its conflict of laws rules. The parties consent to the exclusive jurisdiction of the state and federal courts located in Dallas, Texas for any action arising under this Agreement.
15. SEVERABILITY. If any provision herein is held to be contrary to law, such provision will be deemed valid only to the extent permitted by law. All other provisions shall continue in full force and effect.
16. NON-WAIVER. A party’s
failure to require performance of any provision of this Agreement shall not
affect its right to require performance at any time thereafter, nor shall a
party’s waiver of any breach or default of this Agreement constitute a waiver
of any subsequent breach or default.
In Witness Whereof, the parties hereby execute this Agreement as of the Effective Date.
CLIENT:
By: Printed Name:
Title:
Address:
By:
Printed Name: Terry
N. Woolen Title: Director/CEO
Address: 9330 Lyndon B
Johnson Fwy, Dallas, TX 75243
GENERAL TERMS AND CONDITIONS
The following
terms shall be made a part of this Agreement and may be amended only in a
writing signed by both parties:
1. CONTRACTOR RATES AND FEES.
See the Contactor rates and fees attached.
2.
TIME AND COMPENSATION. If a Contractor does not report to work for a
scheduled shift due to illness or some other reason outside of Client’s
control, Client will not be billed for those hours. If a Contractor cancels a
shift within 2 hours of shift start time and Agency is not able to fill the
shift with another Contractor, Agency will credit Client on the next invoice
for 2 hours of rate that is charged for that shift. Make-up of lost time will
be at the mutual agreement of Client and Contractor. Agency has responsibility
for all compensation of Contractors working at Client’s facility(ies) under
this Agreement. Agency will obtain and keep on file all documentation required
by the U.S. Citizenship and Immigration Services to prove legal status to work
and reside in the USA. If any applicable law requires Agency to pay Contractor
daily overtime (an overtime multiple such as one and one-half times or two
times the Contractor’s hourly wage), Client shall pay Agency the same multiple
on the regular rate for such hours. Agency may comply with
Client’s policies regarding
overtime when such compliance accords with Agency’s obligations under state and
federal law, and are communicated to Agency concurrently with the execution of
this Agreement or at least ninety (90) days prior to the effective date of such
changes.
3.
ORIENTATION. Client agrees to pay Contractors for all orientation hours worked.
4.
TERMINATION OF ASSIGNMENT. Agency will terminate a Contractor’s
assignment if the Client provides notice that the Contractor is incapable of
performing the duties of the position, commits acts of professional negligence,
is absent from the position without Client’s permission during scheduled times,
is insubordinate, engages in substance abuse, violates Client’s express rules or
regulations, or engages in other unprofessional conduct or breach or neglect of duty.
5.
FLOATING. Client agrees to float a Contractor only in
accordance with Client’s floating
policies for all staff, and the clinical experience of the Contractor.
6.
Agency will take no steps to recruit employees of
Client at any time during the term of this
agreement.
*Exhibit A-1
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